PDF Forms
PAD Agreement

Landlord & Tenant Responsibilities
Tenants Insurance Coverage
Important Spring Reminders
Important Fall Reminders
Important Winter Reminders
Moving Out Checklist & Getting Your Deposit Back


Looking to find your perfect home in the Columbia Valley? Renters look no further!

Choosing a new home, the right home, can seem like a daunting experience. Fortunately, here at Green Door, we make the process simple. We are dedicated to providing a personalized service, taking the time to understand what you want – providing quality accommodations to meet your individual needs and budget.

There are no extra fees associated with using our services; so you’ll have the peace of mind that you are paying fair market value for your home. We are located locally in Fairmont Hot Springs and are on hand 24 hours a day to assist you with any issues. As licensed property managers we operate under the BC Tenancy Act, so that you can enjoy your new home with the confidence that there will be no surprises. Of course, we only manage properties we would love to live in ourselves.

Whatever you are looking for, we’ll help you find it with no fuss, so go ahead and contact us today to begin your home hunting experience.

Making An Application

Make a good impression

When making an application to rent, try to provide us with as much information as you can. We will be looking for good previous landlord references and a strong employment history.

Please make sure that you have spoken to all your references before you hand the application in. Make sure that your current landlord is aware that you are making an application to rent else where because they might not give such a great reference if they receive your possible notice to quit from our call! And please do not lie. Even if we think that you are lying your application may be replaced with the next in line. If you need to provide personal references tell us that it is a personal reference. If there are obvious gaps in your previous rental / employment history tell us why.

Live Within Your Means

Generally it is considered responsible to not spend beyond a third of your income on your rent. Don’t push it, if you think things might be tight then lets find somewhere else. We do not want anyone living house poor.

Credit scores

As well as checking previous landlord references and employment references we may ask you to provide your credit score or with your permission we might carry out a credit check ourselves. A credit score can be very useful information to a landlord in assessing a candidates stability. If you know that you don’t have a great credit score, don’t worry, but be upfront about it. We know life happens, but be prepared to show other types of financial statements.


If you are a younger person, under the age of 25 or have a poor credit history we may ask you to provide a co-signer. A co-signer will be legally responsible for paying any unpaid rent, utilities or for any damage to the property, if you fail to do so. Only some one who pays taxes within Canada will be accepted as a co-signer.

Signing A Tenancy Agreement

A tenancy agreement is a legally binding document so make sure you understand all the terms and conditions before you sign it.
The Residential Tenancy Act (RTA) of British Columbia is in place to protect your rights as a tenant. Our lease only contains terms and conditions that are permitted by the RTA and we will, when ever possible take you through each term and condition to make sure that you fully understand the agreement before you sign.

Tenancy Agreement

Additional Rules and Regulations

In addition to your lease, there might, in some circumstances be additional rules and regulations imposed on the area that you live. These are usually imposed by a strata council. Before you commit to signing your lease we will provide you with any rules and regulations pertaining to the area you live and you will be asked to sign a Form K which confirms that you have read, understood and will abide by these rules.

If you are unsure about any of the terms of your lease ask your property manager, or if you would prefer to seek independent advice you can speak to TRAC Tenants Resource and Advisory Center.


Moving In

One of the most important elements of moving into a rented property is the completion of a condition inspection report.
Your property manager will arrange a mutually agreeable time for the condition inspection report which will usually be before or on the day of move in.

A condition inspection report is like a check list, where you as the tenant and your property manager asses the condition of the property and highlight any previous damage to the property (and the furniture if furnished) which has taken place prior to your tenancy commencing. A condition inspection report usually takes approximately an hour but could take longer for larger properties. Take your time and be thorough with it. Although you can not be charged for regular wear and tear to the property, if you and your property manager miss something during this move in inspection you may be held liable for it when you move out.

Security Deposits

Once you have agreed to rent a property you will be asked to provide a security deposit to cover the cost of any damage to the property, unpaid rent and or unpaid utilities. In addition to the security deposit a Landlord can also ask you to pay a pet damage deposit or other deposits for things like garage door openers or pool keys.

In British Columbia a security deposit can be no more than half of one months rent. In addition to the security deposit you will be asked to pay a pet damage deposit ether when you move in with a pet or at the time you get a pet. The pet damage deposit can be no more than half a months rent.

A landlord may keep all or part of a tenants security deposit with the tenants written consent or by the order of a dispute resolution officer.

Your deposit(s) plus any additional interest will be returned to you within 15 days of the end of the tenancy or when you provide a forwarding address which ever is the later.

Ending A Tenancy

To end a tenancy agreement you have to provide one clear months notice. This means that you have to provide notice before your rent for that month is due. For example if your rent is due on the 1st of May you have to provide written notice before the 30th of April if you wish to move out on the 31st of May. We will require you to complete the Notice To End Tenancy form available on our web site and we ask you to hand it in to our office or to your property manager.

If you are in a fixed term tenancy agreement you must wait until the end of the term before leaving. We will still require you to provide one clear months notice and sign a notice to end tenancy form.

Try to make sure that you do not provide short notice as it could be really expensive. If you leave without providing the proper notice, the landlord may keep your deposit(s) and try to make you pay the next months rent. If you are breaking a fixed term lease, you (and your co-signer) will be responsible for the rent until the property can be re-rented or your lease ends which ever is the soonest. If we have to find another tenant to replace you you will be charged for any costs associated with doing so including all advertising and administrative costs.

Moving Out

Prior to vacating the property, to enable the property to be returned in the condition it was at the beginning of the lease, the tenant will be given guidance in the form of a move-out check list.  Security deposits will be returned to the tenant along with any applicable interest earned, as long as the property is handed over in a satisfactory condition, regular wear and tear excepted.

The licensed property manager will walk through the property with the tenant, referring to the move-in condition inspection report as necessary. If any maintenance or cleaning is required, this will be advised at that time; the tenant will be responsible for any damage or additional cleaning, the cost of which will be paid for from the security deposit.
Move-Out Checklist